New and In-year Admissions

We manage our own in-year admissions. If you would like to transfer your child after the school year has started, then please contact the school office on 01865 772495 to arrange a visit and to ask for an application pack.

Please be reassured that all Reception places will continue to be handled by the Local Authority.  If you would like details on how to contact the Local Authority (Oxfordshire County Council) please visit their website by clicking here or contact our School Attendance Officer – Vanessa Louch – on 01865 772495.

All admissions are subject to set criteria, this criteria needs to be adhered to as part of the Admissions Code.

At JHNA we accept 60 children per year group; this is in line with infant guidelines of no more than 30 children in a class.

You can view our latest Admissions Policy by visiting the school policies & procedures page  

Schools Admissions Timetable

Decision Making in Infant Class Size Appeals



To view the latest copy of our Attendance Policy please visit the policies & procedures page

Learning starts at 8.45am every morning and children should be in class and ready to learn at this time.

We promote excellent school attendance, recognising the clear links between attendance and progress, and attendance and safeguarding. Our aim is for all children on roll to attend school every day, provided that they are fit and healthy enough to do so.

Parents/carers are asked to only withdraw their child from school if it is absolutely unavoidable. For more details, please see the school’s attendance policy. There are 175 non-school days per year for holidays, shopping and appointments. There should be little need, except in ‘exceptional circumstances’ for your child to miss a day’s education.

  • If, exceptionally, you know that your child is going to be absent from school for any period of time (even if it is part of a day) please seek the Headteacher’s authorisation in advance by completing the Authorised Absence Request Form available at the school office. The Government and the school wish to discourage children from missing lessons whenever possible and ask parents to take family holidays during school holidays.
  • We would expect medical and dental appointments to take place outside of school hours, but if children do need to be taken out of school to attend such appointments please sign them out at the School Office when they leave and then back again when they return.
  • If your child is late for school and misses registration, please sign your child in at the School Office.
  • We target intervention for children whose attendance falls below a target of 96%.
  • If your child does not attend school they will not make progress and achieve. We want all children to have high levels of attendance and give themselves the very best life changes and choices.


Going to school regularly is important for your child’s future. Parents are responsible for making sure their children receive full-time education. At John Henry Newman Academy we strive to achieve the national expectations for attendance and to reduce the number of pupils who are persistently absent.

In order to support families to improve attendance and provide our children with the best possible chance of succeeding, we will continue to follow the 5 Foundations of Effective Attendance Practice framework. The Foundations framework is completely child-centred to ensure we understand how to support any identified attendance concerns within the school.

What is the 5 Foundations Framework for Attendance?

The 5 Foundations of Effective Attendance Practice framework is modelled on the work of Professor Katherine Weare. The emphasis is on developing a school culture and climate which builds a sense of connectedness and belonging to ensure all children can attend school and thrive. The approach ensures schools prioritise building solid working relationships with children / parents prior to any escalation. The approach allows educational settings to identify triggers early that can lead to poor attendance issues such as; mental health issues, lack of trust, communication and relationship breakdowns and the possible lack of networking opportunities both internal (in-school) and external (external agencies).

Aims of the Foundations strategy

  • Increase school attendance and reduce Persistent Absence to meet set targets.
  • Ensure attendance is well managed within the school, with the appropriate level of resources allocated.
  • Enable the school setting to make informed use of attendance data to target interventions appropriately, focusing on the key demographic groups highlighted in the 2022 DFE paper.


  •         Create an ethos within every education setting in which good attendance is recognised as the norm and every child / young person aims for excellent attendance.
  •         Make attendance and punctuality a priority for all children and families.
  •         Set focused targets to improve individual attendance and whole school attendance levels.
  •         Embed the 5 Foundations of Effective Attendance Practice framework which defines agreed roles and responsibilities and promotes consistency in carrying out designated tasks.
  •         Record and monitor attendance and absenteeism, applying appropriate strategies to minimise absenteeism.
  •         Develop a systematic approach to gathering and analysing relevant attendance data.
  •         Provide support, advice and guidance to parents, children and young people and develop mutual cooperation between home and the school in encouraging good attendance and supporting identified attendance issues.
  •         Use a rewards-based system which recognises good attendance and punctuality are achievements.

The Foundations approach will ensure John Henry Newman Academy reports information to parents using a day’s approach rather than percentage. The aim of this approach is to clarify expectations and communicate more effectively with parents regarding absence from school.

The process attendance table (below) identifies the level of support a child will receive to prevent further school absence. This approach will allow the response to be proportional to days lost over the full school year and will allow the school to ensure any support is provided proactively and early.



4 days absence

7 days absence

10 days absence

13 days absence

16-19 days absence

John Henry Newman is a place where every child is part of our community.

We work hard to create welcoming environments where children have a strong sense of love and belonging to achieve and thrive ultimately through regular school attendance.

Our children have courage to talk about their own attendance, barriers to attendance (if any) and how they can improve it.

A reward system which promotes improvements and teamwork is in place. We celebrate our attendance wins both big and small!

This is a concerning level of absence. During the Autumn term this will mean a child is classed as a Persistent Absentee (less than 90% attendance).

A Stage 1 letter may be sent to parents.

Early intervention for children who have previously been classed as a Persistent Absentee will be considered as a preventative measure.

Possible Early Help support will be offered from a HSLW in the form of a Strengths and Needs.

This is a serious level of absence and children will be classed as a Persistent Absentee if we are before February half term.

A Stage 2 letter may be sent to parents.

The Attendance Lead and Attendance Officer will complete an audit to further investigate reasons for absence.

Parents may be called for a Parent Contract to discuss ways we can support attendance to improve.

Following the meeting and audit, interventions may be necessary to support a child’s attendance to improve.

Early Help support will be offered or reviewed from a HSLW. (Strengths and Needs)

If appropriate, Teachers will be asked to review a child’s attendance alongside them and work to improve this.

This is a very serious level of absence and children will be classed as a Persistent Absentee if we are before Easter Holidays.

A Stage 3 letter may be sent to parents.

The Attendance Lead and Attendance Officer alongside the HSLW and SLT will consider the support of external services.

After a Parent Contract has been offered, a ‘15 day notice to improve’ letter will be issued and referred to OCC.

This is a very serious level of absence and children will be classed as a Persistent Absentee if we are before May Holidays.

A multi-disciplinary approach will be considered and offered.

All support, and offers of support, will be reviewed. 

Continued support, both to the family, and child, will be reviewed.

If a 15 day improvement notice has been issued, then meetings to ensure that attendance panels are in place will be considered.

This child will now be considered a Persistent Absentee for the remainder of the school year.

Safeguarding referrals should be made.

OCC Attendance team should be full aware and supporting.

Expect Monitor Listen and Understand Facilitate Support Formalise Support Enforce


The DFE: Working Together to Improve School Attendance document has now replaced all guidance on school attendance.  Under the new guidance educational settings are encouraged to share attendance information with parents.  We aim to share the attendance of your child every term alongside their learning levels and progress, we will also refer to bespoke terminology used within the DFE paper that parents should be aware of. 

Persistent Absence – attendance of 90% or below is recognised as Persistent Absence (PA) and equates to 19 days missed over a school year.  Once a child has been absent for 19 days, or more, they will remain Persistently Absent for the remainder of the academic year.

Risk of Persistent Absence – a child will be identified as Risk of Persistent Absence if their attendance falls between 10 to 18 days missed education during any period of the school year.

Severe Absence – any child who has an attendance of 50% or below will be classified as Severe Absence.

We acknowledge that each family’s circumstances are different and we want to work with parents to provide the best education for every child. If you need to discuss this, then please do not hesitate to contact our Attendance Leader, Mrs Welton, or our Attendance Officer Mrs Louch.


When deciding whether or not your child is too ill to attend school, ask yourself :

  • Is your child well enough to carry out the activities of the school day? If not, keep your child at home and consult your GP as appropriate.
  • Does your child have a condition that could be passed on to other children or school staff? If so, keep your child at home.
  • Would you take a day off work if you had this condition? If so, keep your child at home.

Most illnesses can be classified as one of a few minor health conditions. Whether or not you send your child to school will depend on how severe you judge the illness to be. This guidance can help you to make that judgement. If you’re concerned about your child’s health, consult a health professional.

Cough and cold: A child with a minor cough or cold may attend school. If the cold is accompanied by raised temperature, shivers or drowsiness, your child should stay off school, visit the GP and return to school 24 hours after they’re feeling better.  If your child has a more severe and long-lasting cough, consult your GP, who can provide guidance on whether the child should stay off school.

Raised temperature: If your child has a raised temperature, they shouldn’t attend school. They can return 24 hours after they’re feeling better.

Rash: Rashes can be the first sign of many infectious illnesses such as chickenpox and measles. Children with these conditions shouldn’t attend school.  If your child has a rash, check with a pharmacist, GP or practice nurse before sending them to school.

Headache: A child with a minor headache doesn’t usually need to be kept off school. If the headache is more severe or is accompanied by other symptoms such as raised temperature or drowsiness, then keep the child off school and consult a pharmacist or GP.

Vomiting and diarrhoea: Children with these conditions should be kept off school. They can return 48 hours after their symptoms disappear. Most cases of vomiting or diarrhoea get better without treatment, but if symptoms persist, consult a pharmacist or GP.

Sore throat: A sore throat alone doesn’t have to keep a child from school. If it’s accompanied by a raised temperature, the child should stay at home.

By law, only the head teacher can authorise your child’s absence. It is important to keep us informed if your child is going to be absent as soon as possible at the start of the day. Telephone us to tell us that your child will be staying at home. We will ask about the nature of the illness and the expected duration of absence from school. If your child is frequently absent due to illness we may request permission to contact your GP for confirmation that they are too ill to attend school. If it becomes clear that your child will be away from school for longer than expected, phone us to explain this as soon as possible.

If your child attends school and feels unwell during the school day then we will contact you to arrange collection.


Punctuality to school

 The school day starts at 8.45am and children should arrive to school promptly and ready for learning by this time.

Registers are taken at 8.45am; if your child is late their teacher will record the minutes late on the register. If your child arrives later than 8.50am, please sign them in at School Reception.

Children who are late for school miss out on vital learning at the start of the day and can quickly fall behind.  If a child is late by 5 minutes every day this adds up to 3 days lost learning a year, 15 minutes late is the same as being absent for 2 weeks in a year.

It is your responsibility to make sure your child arrives on time for school. We monitor punctuality to school and record the minutes late to school. If a child is regularly late for school we hold late panels with parents and put a parental contract in place.

If you have any questions regarding the attendance of your child, please contact reception and ask to speak to Vanessa Louch, School Attendance Officer.

 If you would like to arrange a meeting to speak to the Headteacher, please contact the office or email .